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Sign Out and Visitor Procedures

Sign-Out Policy

All persons picking up students are required to provide proof of identification via photo ID. Students will be released only to their parents/guardians listed in Aeries contacts and/or on the emergency card. Students may be released to persons listed in the students Aeries contacts ONLY with written parent permission. Students must be signed out in the Attendance Office. If a student leaves campus without doing so, the absence will be recorded as a truancy and a consequence may be assigned.

Sign-Out Procedure

Students must bring a written note from a parent/guardian to the Attendance Office at the beginning of the day in order for a student to be released at a designated time for a valid reason. If a note is not provided, then the parent/guardian must come to the Attendance Office for the student to be released. In the case that it is deemed that a student must be picked up from school, Arlington High School administration will make every attempt to contact the parent/guardian prior to releasing the student to another individual on the emergency contact list.

 Visitors on Campus

What is our Raptor system?

Raptor is a visitor management system that enhances school security by reading a visitor's drivers’ license (or other approved government issued ID), comparing information against a sex offender database to alert school administrators and District police if a match is found. Once cleared through the system, a visitor badge is produced that includes a photo, name of the visitor, date & time, and destination. The Raptor system is designed to permanently replace paper sign in.

How does Raptor work?

Raptor compares government-issued ID information to a database that contains registered sex offenders from 50 states as well as local flags placed into Raptor by a school site. In the event of a match, Raptor alerts designated school officials.

What is the purpose of the Raptor system?

Raptor enhances and automates visitor management. By proactively alerting personnel to certain potential threats, Raptor allows school administrators and, at times the School Resource Officer, to take appropriate steps to keep our students, employees, and visitors safe. For approved visitors, the system prints visitor badges that include the visitor’s name, photo, date, and destination. Those badges enable personnel within the building to quickly determine if visitors are in areas where they should, or should not be.

Why is RUSD using this system? 

The safety of our students and staff is our highest priority. Raptor will provide a consistent, standardized system to track visitors and volunteers. This is especially useful during emergencies to know who is on campus. The system quickly prints visitor badges that include a photo, the name of the visitor, time & date and destination.

Does the school/district have the right to require visitors, even parents, to produce identification before entering the school?  

Yes. In accordance with California Penal Code 627, school officials are required to know who is in the building and why they are there, particularly when a student is involved (e.g. early pickup). School officials need to be able to confirm that an individual has the authority to have access to the student. In addition to requiring visitors to give their name and purpose for visiting, it also requires visitors to present proof of identity.

What types of IDS will work in Raptor?

Raptor is able to scan all U.S. government issued licenses, identification cards, concealed handgun licenses, Matrícula consular ID cards, permanent resident card, active military cards, and passport ID cards (not the full passport).

What other information is the school taking from driver's licenses?

Raptor is only scanning the visitor’s name, date of birth, photo, and the last four digits from their ID card for comparison with a national database of registered sex offenders and any private alerts at the school, such as restraining/ custody orders. Additional personal data will not be gathered and no data will be shared with any outside company or organization.

What does a visitor do if he/she doesn't have a government-issued ID?

Visitors without a government-issued ID will be required to either return with a valid ID or provide their last name, first name, and date of birth for manual entry into raptor.

Is an ID card scan necessary each time a person comes in the building? 

No. After the first scanning at each campus, the office staff would simply find the visitor’s name in the system (first or last name look-up) and use the record of the previously-scanned ID to sign the visitor in and print a visitor’s badge. This makes check in much easier after the initial visit. The school receptionist is able to view the ID card picture in Raptor to make a visual verification of the person signing in.

Will volunteers or employees have to be scanned into the raptor system? 

Volunteers and RUSD employees who do not work at the specific site must follow the same procedures as any visitor to a school or site. Identity must be verified with an acceptable form of identification (i.e. Drivers License, State ID, School employee ID).

What is the checkout process for the visitors leaving the building?

The checkout process doesn’t involve scanning the card again. The receptionist will simply find the name of the person who is signing out and click a 'sign out' button. This provides a record of entry and departure and time on any campus. The visitor badge should be returned to the receptionist and destroyed.

What if a "hit" on the system occurs? What is the protocol? 

The staff member scanning the I.D. will contact an administrator immediately to confirm that the information is correct. No identified visitor with a positive sex offender 'hit' will be permitted onto the campus. California law provides the site administrator with the ability to grant limited, escorted access to a campus where the identified visitor’s child attends under specific circumstances and conditions.

Where can I obtain a government- issued form of identification?

All parents have a right to participate in their child’s education.

If you have questions about the Raptor system, please contact your school’s administrator. For more information on the Raptor Visitor Management System, please visit www.raptortech.com.

 

The Board of Education of the Riverside Unified School District encourages interested parents/guardians and community members to visit the District’s schools and participate in the educational program. (Board Policy 1250: Visitors/Outsiders (“BP 1250”).) However, it remains the District’s highest priority to ensure the constitutional right of students to attend safe, secure, and peaceful schools and also to minimize interruption of the instructional program. (Penal Code § 627; BP 1250.) Consequently, in accordance with law, Board Policy and District Rules and Regulations, the District requires all persons visiting a school during school hours to first register in the front office and obtain permission to remain on campus. (Penal Code § 627.2; Educ. Code §§ 32212, 35160; Board Policy and Rules and Regulations 1250: Visitors/Outsiders.) Such requirements apply to parents, guardians, volunteers, District staff not assigned to the school, public officials and employees, media representatives, and all other visitors. (Reeves v. Rocklin Unified Sch. Dist. (2003) 109 Cal.App.4th 652; 95 Ops.Cal.Atty.Gen. 509 (1996).)

Accordingly, each time you enter a school for any reason while classes are in session, or an hour before or after such time, please proceed immediately to the front office to register. (Penal Code §§ 627.1, 627.2; RR 1250.) Visitors who have not registered will not be permitted to remain on school grounds. Additionally, because classroom visits during instructional time may be disruptive, visits during class time must be scheduled in advance. Visitors may be accompanied by an administrator for the duration of their visit. (AR 1250.)

We value your involvement in the school community and thank you for your support and cooperation in prioritizing the safety and uninterrupted learning of the District’s students.